Project staffing (BPMN)
Project staffing works best when demand, capability and availability are reviewed together. This page describes a clear staffing process that helps teams move from a new project request to confirmed roles, named people and an agreed start plan.
#What this process shows
A project request is translated into role, skill and capacity needs.
Resource managers compare availability against priority, budget and timing.
Gaps are resolved through trade-offs, hiring, contractors or scope adjustment.
#How the staffing process works
Step | What happens |
|---|---|
1 | Start with a project request that states outcomes, timing, budget and delivery constraints. |
2 | Define the roles required, including skills, seniority, expected effort and critical dates. |
3 | Check internal availability across teams and confirm whether the right capability exists. |
4 | Review conflicts where the same people are needed by multiple projects or business priorities. |
5 | Resolve gaps by resequencing work, adjusting scope, using contractors or opening recruitment. |
6 | Confirm the staffing plan, communicate assignments and schedule a checkpoint after mobilisation. |
#Making it your own
Keep a single view of demand so portfolio leads and resource managers work from the same assumptions.
Capture soft constraints as well as hard availability, including location, working patterns and development goals.
Review the plan after kickoff; staffing decisions often need adjustment once delivery risk becomes visible.
#Related
Staff the work before the work staffs itself.
