# Project staffing (BPMN)

Project staffing works best when demand, capability and availability are reviewed together. This page describes a clear staffing process that helps teams move from a new project request to confirmed roles, named people and an agreed start plan.

![Project Staffing](https://help.gocapable.com/images/att1435435679.svg)

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## What this process shows

* A project request is translated into role, skill and capacity needs.
* Resource managers compare availability against priority, budget and timing.
* Gaps are resolved through trade-offs, hiring, contractors or scope adjustment.

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## How the staffing process works

| **Step** | **What happens**                                                                                 |
| -------- | ------------------------------------------------------------------------------------------------ |
| 1        | Start with a project request that states outcomes, timing, budget and delivery constraints.      |
| 2        | Define the roles required, including skills, seniority, expected effort and critical dates.      |
| 3        | Check internal availability across teams and confirm whether the right capability exists.        |
| 4        | Review conflicts where the same people are needed by multiple projects or business priorities.   |
| 5        | Resolve gaps by resequencing work, adjusting scope, using contractors or opening recruitment.    |
| 6        | Confirm the staffing plan, communicate assignments and schedule a checkpoint after mobilisation. |

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## Making it your own

* Keep a single view of demand so portfolio leads and resource managers work from the same assumptions.
* Capture soft constraints as well as hard availability, including location, working patterns and development goals.
* Review the plan after kickoff; staffing decisions often need adjustment once delivery risk becomes visible.

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## Related

[Employee onboarding process (BPMN)Three participants, and every handoff between them.](https://help.gocapable.com/diagrams/employee-onboarding-process-bpmn.html)

[Purchase order approval (BPMN)Thresholds, escalation and a rejection loop.](https://help.gocapable.com/diagrams/purchase-order-approval-bpmn.html)

[BPMN examplesBack to the rest of these examples.](https://help.gocapable.com/diagrams/bpmn-examples.html)

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_Staff the work before the work staffs itself._