Create a team leave and holiday calendar in Confluence

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To create a team leave and holiday calendar in Confluence, create a saved calendar called Team leave, add tags such as Annual leave and Public holiday, and add each absence as an all-day event with the person on the Users tab. Import public holidays from an .ics file, then show the calendar on your team page.

#Before you start

  • You need permission to create content in the space.

  • Capable Calendar has no leave approvals, balances or reminders. It shows who is away; your HR system stays the record.

#Steps

  1. Open Capable Calendar from the space sidebar or the Apps menu. In the suite, open Capable and choose Calendar. Under Space calendars, choose Create calendar, name it, for example Team leave, and save.

  2. Open the calendar and select Configure calendar (the cog) at the top right. You see it only if you can edit the calendar. On the Tags tab, add New Tag entries such as Annual leave and Public holiday, each with its own colour, then select Save.

  3. Drag across the days someone is away. Name the event, for example Sam on leave, turn on All day, add the person on the Users tab and the tag on the Tags tab, then select Create Event.

  4. Download your region's public holidays as an .ics file, then choose Import from iCal in the calendar's menu (the three dots) and drop the file in. Check the preview, then select the Import button, which shows how many events will come in.

  5. Insert Calendar (Capable) on the page, set Source to the calendar and turn on Event editing so people can add their own leave.

#A few things that catch people out

  • Holidays that repeat every year come in as their first occurrence only, because Capable has no repeating events. Import a file that lists each year's dates, and check the import preview for recurring warnings.

  • Everyone with edit rights in the space can add and change leave. Keep the calendar in a space whose permissions suit that.

  • People can follow the calendar in Google Calendar, Apple Calendar or Outlook with a personal subscription. Changes usually arrive there within 5 to 15 minutes.

Know who is out before you book the meeting.