Overview
Most teams already have an approval process. It just lives in email threads, meeting notes and someone's memory. Somebody asks four people to review a page, three reply, one forgets, the page gets edited two weeks later, and nobody can say for certain whether the version people are reading now is the version anyone actually agreed to.
Capable Approval puts that process on the page itself, where the work already is.
#What you get
No more chasing
Ask people once. They get an email and a Slack message, and you can see who has replied without asking anyone.
Sign-off that sticks
Edit the page and the approval resets automatically, so nothing stays approved after it changes.
Proof when you need it
Every answer, comment and timestamp is kept. When an auditor asks who approved what, you can show them.
#Problems it solves
If this sounds familiar | Here is what to do |
|---|---|
I never know who still owes me a review. | Ask everyone at once and watch the count go up under the page title. See Request an approval. |
We need three of the five to sign off, not all five. | Set the number you need. The others still get notified. See Request an approval. |
Someone edited the policy after it was approved. | Nothing to do. The approval resets itself on every edit. See How approvals work. |
Our procedures are three years old and nobody noticed. | Set them to come back for review every six months. See Expiry and re-approval. |
I am picking the same five reviewers every single time. | Make them a team and pick them in one click. See Teams and assignment. |
The auditor wants evidence, not screenshots. | Export the full history. See What is recorded. |
#Who it is for
Anyone who needs a page to be agreed before it counts. In practice that is quality and compliance teams working to a standard, HR and legal teams publishing policy, and engineering teams who want a design signed off before it gets built.
If you are working to SOC 2, ISO 9001, ISO 27001 or FDA 21 CFR Part 11, see Compliance for exactly which requirements Capable covers and which it does not.
#Read next
Everything above, in about twenty minutes of setup.
