Publishing panel in Capable Search

Updated
View as text
Open in Confluence
Open in ChatGPT Open in Claude

Search and report on publishing state across the site. Columns: Overview, Status, Approvers, Method, Publisher, Published at. Filters: Published (date), Status, Publisher, Approvers, Method, Direction (source page vs published copy). Sort: Published at.

Capable Search results table for the Drafts space with columns Title, Overview, Status, Approvers, Method, Publisher and Published at, showing rows marked Unpublished, Out of sync and Published.
With the publishing columns turned on, status, approvers, method, publisher and publish time all read across a single row.

#Where to find it

Capable → Search → Publishing panel

Capable Search results with a detail sidebar open, showing a summary, a headings count and capability sections for Approval, Diagrams and Publishing, the last expanded to show status Published, publis
Opening a result reveals a Publishing section carrying the same state and the same actions as the page byline.

#Where you do it

Capable Search filter bar with Publish date, Statuses, Publisher, Approvers, Method and Direction buttons, and the Statuses menu open listing Failed, Published, Outdated, Out of sync, Target missing a
The status filter narrows a search to Failed, Published, Outdated, Out of sync, Target missing or Source missing.

Task

Where

Turn on publishing for a space and choose where conten

Space settings → Publishing → Setup tab (or the Settings section inside the Capable Publishing space page)

Decide whether people can publish by hand, and whether

Space settings → Publishing → Setup tab

Choose where published pages land and whether the tree

Space settings → Publishing → Structure tab

#Settings that affect this

Setting

Where

What it does

Enable publishing

Space settings → Publishing → Setup tab

-

Target space

Space settings → Publishing → Setup tab

-

Allow manual publishing

Space settings → Publishing → Setup tab

-

#Worth knowing

  • Bulk publishing and the maintenance tools require space-administrator rights on both the source and the target space. Ordinary authors only get the per-page byline button.

  • "Restrict publish permissions" only bites when the Allowed publishers list is non-empty. Switching it on and adding nobody leaves publishing open to everyone with edit rights.

  • In the Suite, the dedicated "Capable Publishing" byline is hidden on any page that has never been published, unless an administrator sets the space's Publishing visibility to "Always". The standalone Publishing app and the Approval app have no such condition.

  • A Reset to default does not restore the settings a brand-new space would have. It writes manual publishing off and content types limited to pages, whereas a fresh space defaults to manual + automatic and pages + folders. After a reset, folders silently stop being publishable from the byline until the configuration is edited again.

  • Publishing sends no notifications of any kind. No email, no Slack, nothing. A failed publish surfaces only as a Failed badge, in the Failed and Invalid lists, and in the bulk audit log.

  • On an unlicensed site none of the Confluence event listeners fire: no status updates on page edit or move, no publish-on-approval, and no automatic re-adding of the app to page restrictions. Manual publishing still works, so the failure is silent.

How it actually behaves.