Who filled in a form: Filled in by and Responded by
Each form on a page remembers who last filled it in and when. You see this as Filled in by in the side panel and the byline, and as Responded by and Responded at in a form's responses view and its CSV export.
Changed on 13 October 2026. Before, every save of the page restamped every form on it, so fixing a typo or filling in a different form on the same page credited you with a response. Now a form's stamp only moves when that form's own answers change.
#When the stamp moves
What happens | Effect on this form's stamp |
|---|---|
Someone saves new or changed answers in the form | Moves to that person, at that time. |
Someone edits the page but not this form's answers | No change. |
Someone fills in a different form on the same page | No change. |
Someone clears every answer in the form | The time moves, and no one is shown as having filled it in. |
#Where you see it
Place | What it is called |
|---|---|
Side panel and byline | Filled in by and Filled in, or Updated by and Updated for an older stamp. |
Responses view | Responded by and Responded at. Shows a dash for an older stamp or a form with no answers. |
CSV export | Responded by and Responded at columns, left empty in the same cases. |
#Older stamps
A stamp written before 13 October 2026 named whoever last saved the page, which may not be the person who filled in the form. Capable Forms keeps it but does not treat it as a response: the side panel and byline label it Updated by, and the responses view and CSV leave Responded by empty. The next time someone changes that form's answers, it gets a proper stamp.
#A few things that catch people out
A form holds one set of answers per page. The newest save replaces the last, and Responded by names only the latest person. See Someone's answers were replaced by someone else's.
On a page close to the 28,000-character limit for stored answers, a change elsewhere on the page can trim or restore another form's long answers. That counts as a change and restamps that form.
Restoring an older page version brings back older answers, and the stamp moves to the person who restored it.
#Related
The right name on the right answers.
