Form does not appear in the Forms catalogue, or its pages are missing from the responses table
What you are seeing
My form does not appear in the Forms catalogue, or its pages are missing from the responses table.
#Why it happens
There are at least six distinct causes and the product gives no diagnostic. Roughly in order of likelihood: (1) the fields are Input macros placed OUTSIDE a Form container, which are never indexed; (2) Confluence has not indexed the content property yet, so a form saved seconds ago is genuinely not searchable; (3) the page's forms exceeded the 28,000-character index cap and whole forms were dropped; (4) the label write failed silently, so the label-based lookup finds nothing; (5) the site is unlicensed or the licence expired, in which case no background indexing runs at all; (6) the page is a new blog post, or was copied or moved rather than edited, so no re-index fired.
#What to do
First confirm the fields really are inside the Form container's body, not merely near it. Then edit and re-save the page to force a re-index, and wait a few minutes for Confluence search to catch up - the empty state says "No pages have been indexed with form ... Yet." If a page carries a very large form, split it across pages. Check the licence is active. If the page was copied or moved, open it and make any edit to trigger indexing.
#Settings involved
Setting | Where | What it does |
|---|---|---|
Capabilities → Forms (Visible / Hidden) | Capable global settings → Capabilities tab | Hides the Forms nav item and the Forms page byline item for everyone on the site. |
Space Capability Settings → Forms (Auto | Space settings → Space Capability Settings | Per-space visibility of the Forms byline entry. Space Admin only - others see "You must be a Space Admin to change these settings.". |
#Limits that apply here
Limit | Value | What happens |
|---|---|---|
Indexed property size cap | 28,000 characters | The per-page index of answers is capped. Over the cap, multi-value answers are first truncated to their first 5 entries; then whole forms are dropped from the index; and if it still will not fit, the |
Pinned forms in the catalogue sidebar | 10 per user | Opening an eleventh form drops the oldest. |
#A few things that catch people out
The Forms search panel is flag-only: Advanced edition does NOT restore it, unlike the nav item.
Option colours, per-option descriptions, Allow multiple selections, number Minimum/Maximum, Allow decimals and the character-length settings live only in the bespoke config panel, so they will not appear in any generic macro-parameter rendering.
#Related
Found it? Good.
