# Who filled in a form: Filled in by and Responded by

Each form on a page remembers who last filled it in and when. You see this as **Filled in by** in the side panel and the byline, and as **Responded by** and **Responded at** in a form's responses view and its CSV export.

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**Changed on 13 October 2026.** Before, every save of the page restamped every form on it, so fixing a typo or filling in a different form on the same page credited you with a response. Now a form's stamp only moves when that form's own answers change.

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## When the stamp moves

| **What happens**                                   | **Effect on this form's stamp**                             |
| -------------------------------------------------- | ----------------------------------------------------------- |
| Someone saves new or changed answers in the form   | Moves to that person, at that time.                         |
| Someone edits the page but not this form's answers | No change.                                                  |
| Someone fills in a different form on the same page | No change.                                                  |
| Someone clears every answer in the form            | The time moves, and no one is shown as having filled it in. |

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## Where you see it

| **Place**             | **What it is called**                                                                             |
| --------------------- | ------------------------------------------------------------------------------------------------- |
| Side panel and byline | **Filled in by** and **Filled in**, or **Updated by** and **Updated** for an older stamp.         |
| Responses view        | **Responded by** and **Responded at**. Shows a dash for an older stamp or a form with no answers. |
| CSV export            | **Responded by** and **Responded at** columns, left empty in the same cases.                      |

![The Forms byline item open on a Confluence page with the Filled in by row showing Jack Graves and the Filled in row showing when](https://help.gocapable.com/images/bd35336f-3749-44bc-a341-d435b263aea1.webp)

On the page, select Forms under the title and then the form to see Filled in by and Filled in.

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## Older stamps

A stamp written before 13 October 2026 named whoever last saved the page, which may not be the person who filled in the form. Capable Forms keeps it but does not treat it as a response: the side panel and byline label it **Updated by**, and the responses view and CSV leave **Responded by** empty. The next time someone changes that form's answers, it gets a proper stamp.

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## A few things that catch people out

* A form holds one set of answers per page. The newest save replaces the last, and **Responded by** names only the latest person. See [Someone's answers were replaced by someone else's](https://help.gocapable.com/forms/someone-s-answers-were-replaced-by-someone-else-s.html).
* On a page close to the 28,000-character limit for stored answers, a change elsewhere on the page can trim or restore another form's long answers. That counts as a change and restamps that form.
* Restoring an older page version brings back older answers, and the stamp moves to the person who restored it.

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## Related

### [Someone's answers were replaced by someone else's](https://help.gocapable.com/forms/someone-s-answers-were-replaced-by-someone-else-s.html)

One record per form per page.

### [Forms side panel](https://help.gocapable.com/forms/forms-side-panel.html)

Where Filled in by shows.

### [Per-form responses view](https://help.gocapable.com/forms/per-form-responses-view.html)

Where Responded by shows.

### [See who filled in a form in Confluence](https://help.gocapable.com/forms/see-who-filled-in-a-form-in-confluence.html)

Step-by-step.

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_The right name on the right answers._