Who can do what
Access follows monday.com's own user types rather than adding a second permission system.
The line that matters is between using a workflow and editing one.
#By user type
User type | Item view | Board view | What they can do |
|---|---|---|---|
Admin | Yes | Yes | Everything, including creating and editing workflows |
Member | Yes | Yes | Everything, including creating and editing workflows |
Guest | Yes | Limited | Can move items through a workflow, but cannot create or edit one |
Viewer | No | No | Cannot use the app |
Viewers cannot use Workflow Hub at all. If somebody needs to see an item's step, they need at least guest access.
#A few things worth knowing
These are monday.com user types. Changing what somebody can do means changing their monday.com role.
Guests can act on items but cannot redesign the process, which is usually the behaviour you want.
Seat count and user type are separate: your plan limits how many people, their role limits what they do.
#Related
Using a workflow and editing one are different rights.
