Show the same value on many pages

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A common case: a product's current version appears in installation guides, release notes, support articles and the space home page. Every release, someone hunts down each mention. With a variable you change it once.

#Before you start

  • Your site is on the Advanced edition of the Capable Suite.

  • You can add pages in the space (or in the Capable Asset Store, if the version is quoted across several spaces).

#1. Create the variable

  1. Open Apps, then Capable, then Variables, and choose Space variables (or Global variables if other spaces quote it too).

  2. Select Create.

  3. Name: Product version. Type: Text, so values such as 4.2.1 or 2026.10 print exactly. Value: the current version. Description: Update on release day.

  4. Select Create.

#2. Replace each mention

  1. Search the space for the current version text.

  2. On each page, edit, select the old version text, type /variable, choose Variable (Capable) and pick Product version. Delete the old text.

  3. Publish. The value reads exactly as it did, now kept in one place.

For a page that only needs the version on a line of its own, use Variables in the byline instead of the editor.

#3. Check coverage

Open the variable in the catalogue. Used on N pages that you can see should match the pages you changed, once a few minutes have passed. Select it to see the list in Capable Search.

#4. On release day

Open the variable, select Edit, enter the new version and Save. Every page shows it on its next load. If the space is published with Capable Sites, publish the site again so it picks up the new value.

#A few things that catch people out

  • Pages get no new version and watchers are not notified when the value changes. If people need to know, tell them another way.

  • PDF and Word exports made before the change keep the old value.

Change it once, on release day.