In our system, we ensure that all participants are well-informed about the status of conference approvals through a series of automated notifications sent via email and Slack.
Prerequisites
Make sure you've set up your notifications first, or you won't receive anything:
Notifications
Here are detailed descriptions of each type of notification that you might receive, explaining when and why they are sent:
Approval Requested
Description: Sent when a new approval for a conference is requested.
Purpose: Alerts approvers that a decision is needed for a new conference proposal.
Approval Requested Again
Description: Sent if a conference approval is requested again after being initially ignored or not processed timely.
Purpose: Reminds approvers to make a decision on a conference proposal that requires attention.
Approval Expired
Description: Sent when the time frame to approve a conference has expired without a decision.
Purpose: Informs both requesters and approvers that the approval request has lapsed without action.
Approval Approved
Description: Sent when a conference has been approved.
Purpose: Notifies all relevant parties that the conference proposal has received the necessary approvals and will proceed.
Approval Rejected
Description: Sent if a conference proposal is rejected.
Purpose: Communicates to the requester and other stakeholders that the proposal has been declined.
Approval Requested Added
Description: Sent when additional approvers are added to an existing approval request.
Purpose: Informs new approvers that their input is required for a conference approval.
Approval Responded Commented
Description: Sent when a comment is added to a conference approval by any party.
Purpose: Keeps all stakeholders updated with ongoing discussions or clarifications related to the approval.
Approval Responded
Description: Sent when there is a response to a conference approval request, whether approved or rejected.
Purpose: Notifies the requester and all approvers of the latest status update on the conference proposal.