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How to publish pages in Confluence

Once your space has been configured for publishing, it’s easy to publish pages with Capable. Whether you’re working from a personal draft, a product doc, or a team-wide knowledge page, you can move content into your final space with just a click (or automatically, if approvals are in play).

Take your content from draft to live—with structure, clarity, and control

This guide covers how to publish a page manually and what each publishing state means.

🧭 Start from the Capable Menu

To get started:

  1. Open the page you want to publish.

  2. Click the Capable icon in the top right of your Confluence space.

  3. From the Capable menu, choose “Publishing”.

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If publishing hasn’t been set up in the space yet, you’ll see the “Publishing not configured” screen.

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🛠 To fix this: an admin needs to go to Space Settings → Capable → Publishing Settings and configure the destination space and options. See how to set up publishing →

🚦 What Publishing Status Looks Like

Once your space is configured, you’ll see one of the following statuses:

1. Unpublished

This means the page hasn’t been published yet.

You’ll see:

  • Status: UNPUBLISHED

  • The target space and page name (will be created on first publish)

To publish:

  • Click the Publish button

  • The page will be published to the selected target space

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2. Published

This means the page is already published.

You’ll see:

  • Status: PUBLISHED

  • Date published

  • Who approved it

  • Target space and destination page

You can:

  • Click View Published to see the live page

  • Click Republish if the draft has changed and you want to update the live version

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🔄 If the draft page is edited after publishing, Capable will flag the page as outdated, prompting you to review and republish.

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✍️ What Happens When Approvals Are Enabled?

If Approvals are configured for your space, you may not be able to publish immediately. Instead:

  1. You’ll see a message that your page is pending approval.

  2. Once the required approvers have reviewed and approved the content, it will:

    • Be automatically published (if auto-publish is enabled), or

    • Become available for manual publishing

You’ll be notified once your page is ready to go live.

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🔁 Republishing Pages

After the initial publish, you can keep your content updated:

  • Edit your draft page as needed.

  • If the live version falls behind, Capable will show the status as “Outdated.”

  • Click Republish to sync the published version.

This ensures that your published spaces always reflect the latest version, while your draft remains a safe editing space.

🧠 Tips & Best Practices

  • 🧪 Test in a sandbox: Start with a test space to try out your publishing flow.

  • 🔒 Restrict your published space: Use Confluence permissions to prevent editing in the published area.

  • 🗂 Organize with parent pages: In the publishing settings, set a parent content location so pages are grouped correctly on publish.

  • 👥 Use approvals for visibility: Even if you trust the content, approvals help document who reviewed what and when.

✅ Summary

Publishing with Capable is flexible, structured, and safe:

  • Start by configuring your space (or ask your admin to)

  • Use the Publishing panel to check status and push updates

  • Combine with Approvals for workflows that scale

  • Republish anytime your draft changes

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