# Common tasks

Rather than a tour, this is the list of things people do, with the route to each.

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## What you can do

| **Task**                              | **Where**                                                                    | **Notes**                                                                                  |
| ------------------------------------- | ---------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------ |
| Open the catalogue                    | Apps, then **Capable**, then **Variables** (or the space's **Capable** page) | Opens on **Space variables** inside a space and on **Global variables** elsewhere.         |
| Create a space variable               | **Space variables**, then **Create**                                         | Needs permission to add pages in the space.                                                |
| Create a global variable              | **Global variables**, then **Create**                                        | Needs permission to add pages in the Capable Asset Store space.                            |
| Find a variable                       | **Search variables** box above the table                                     | Matches name, description and the displayed value, ignoring case.                          |
| See a variable's details              | Click its row                                                                | Opens the details sidebar: value, type, scope, usage, last updated and updated by.         |
| Change a value                        | Sidebar **Edit**, or **Edit** in the row's **...** menu                      | Every page that shows it updates on its next load. No new page versions, no notifications. |
| Rename a variable                     | Same as changing a value                                                     | Safe: pages refer to the variable by its ID, not its name.                                 |
| See where a variable is used          | Sidebar, **Usage**                                                           | **Used on N pages that you can see** opens Capable Search filtered to those pages.         |
| See past values                       | Sidebar, **Version history**                                                 | Newest first. Select **Show value** on an older version.                                   |
| Limit who can edit a variable         | **Restrictions** in the row menu or the sidebar                              | Edit only. Everyone who can view the space can still read and use it.                      |
| Delete a variable                     | **Delete** in the row menu or the sidebar                                    | The warning says how many pages you can see use it. Those pages show \[unavailable\].      |
| Show a variable in a sentence         | Page editor, **/variable**, then **Variable (Capable)**                      | Pick the variable in **Choose a variable**. It appears inline at the cursor.               |
| Add a variable without the editor     | Page byline, **Variables**                                                   | Adds it at the top, the bottom or under a heading, in a paragraph of its own.              |
| Point a macro at a different variable | Edit the page, open the macro's settings                                     | Click another row. The macro keeps its place on the page.                                  |
| Find pages that show a variable       | Capable Search, **Variable** filter                                          | Picking several variables finds pages that show any of them.                               |

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## Related

### [Variables catalogue](https://help.gocapable.com/variables/variables-catalogue.html)

Browse, search and create.

### [Details sidebar](https://help.gocapable.com/variables/details-sidebar.html)

Value, usage and editing.

### [Variable macro](https://help.gocapable.com/variables/variable-macro.html)

Insert, configure, change.

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_Start from the task._