# Integration with Capable Search

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Capable Search is more than a keyword bar. It’s a workflow-aware search engine built into Confluence, designed to help you find content based on its publishing status, approval state, and workflow metadata.

Find the right content fast with full visibility into your workflows. Capable Search is designed to help knowledge managers, team leads, and contributors stay focused and organized throughout their work processes.

By providing comprehensive insight into your workflows, it enables users to quickly locate the information they need without wasting time. This powerful tool supports efficient collaboration and ensures that teams remain aligned and productive.

![Manage content publishing centrally in Confluence](https://help.gocapable.com/images/e0e9c64d-b9e6-4a81-b7b4-2601d58be8d8.webp)

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## [#](#filter-by-publishing-approval-metadata)Filter by Publishing & Approval Metadata

Unlike standard Confluence search, Capable Search gives you powerful workflow-based filters.

### [#](#available-filters)Available Filters

From the **search view**, you can filter pages based on:

* ✅ **Published** — Has the page been published yet?
* 🟦 **Status** — Unpublished, Published, or Out of Sync
* 👤 **Publisher** — Who pushed the page live
* 👥 **Approvers** — Who reviewed and approved the content
* ⚙️ **Method** — Whether it was approved or published manually
* 🔁 **Direction** — Whether this page is publishing _from_ or _into_ the space you’re in

![Filter pages based on their publish status](https://help.gocapable.com/images/fac6d8db-fe73-4f46-b780-37c03e8ce271.webp)

These filters help you quickly drill down to relevant pages—like seeing only outdated drafts, pages you approved, or content pending publish.

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## [#](#customize-your-table-columns)Customize Your Table Columns

Want to see publishing and approval data in your search results? You can toggle visible columns in the search results table.

### [#](#available-columns)Available Columns

You can display the following columns:

* 📝 **Overview** — Draft state, outdated warnings, sync indicators
* 🟦 **Status** — Published, Unpublished, Out of Sync
* 👤 **Approvers** — Who approved (if applicable)
* ⚙️ **Method** — Approval or Manual
* 🧑‍💻 **Publisher** — Who published the page
* ⏱ **Published At** — Timestamp of last publish

These columns are especially helpful for:

* Sorting by approval state or time
* Tracking contributions by team member
* Auditing content for compliance and freshness

![Add columns for publishing stats](https://help.gocapable.com/images/216bfbf2-2904-49d7-b8bc-34cf829a9fe9.webp)

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## [#](#why-this-matters)Why This Matters

Capable Search is a key part of the publishing workflow—it gives you visibility, auditability, and actionability in one view.

* ✏️ Authors can find their content across states
* ✅ Approvers can monitor what's ready for review or live
* 📋 Managers can assess documentation status across a team or space
* 🔍 Viewers can trust that what they’re reading is up-to-date and approved

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## [#](#real-use-cases)Real Use Cases

### [#](#show-me-all-pages-approved-by-legal-this-month)🧾 “Show me all pages approved by Legal this month”

→ Filter: `Approvers: Legal Reviewer` \+ `Published At: Last 30 days`

### [#](#find-my-pages-that-are-out-of-sync-and-need-republishing)🚧 “Find my pages that are out of sync and need republishing”

→ Filter: `Created by: Me` \+ `Status: Out of Sync`

### [#](#what-has-been-published-this-week-and-by-whom)🏁 “What has been published this week, and by whom?”

→ Filter: `Published: Yes` \+ `Published At: Last 7 days`

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## [#](#summary)Summary

Capable Search helps you:

* Filter by publish state, approval history, method, and direction
* Display only the info that matters using custom columns
* Audit content by contributor, reviewer, or status
* Track publishing health and activity across spaces

Whether you’re working on 5 pages or 5,000, Capable Search makes navigating your content lifecycle simple and clear.