# Users can see the names of forms on pages they cannot open

**What you are seeing**

Users can see the names of forms on pages they cannot open.

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## Why it happens

The All forms list is not permission-filtered - it returns the whole site registry to any signed-in user who can open the Forms page. The rows underneath (pages and answers) ARE permission-filtered, because they come from a search run as the viewer.

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## What to do

There is no setting to change this. If Form IDs or form names are sensitive, do not put sensitive wording in them. Forms can be hidden site-wide from Capable global settings → Capabilities (Suite only).

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## Settings involved

| **Setting**                             | **Where**                                  | **What it does**                                                                                                                     |
| --------------------------------------- | ------------------------------------------ | ------------------------------------------------------------------------------------------------------------------------------------ |
| Capabilities → Forms (Visible / Hidden) | Capable global settings → Capabilities tab | Hides the Forms nav item and the Forms page byline item for everyone on the site.                                                    |
| Space Capability Settings → Forms (Auto | Space settings → Space Capability Settings | Per-space visibility of the Forms byline entry. Space Admin only - others see "You must be a Space Admin to change these settings.". |

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## Limits that apply here

| **Limit**                             | **Value**         | **What happens**                                                                                                                                                                                        |
| ------------------------------------- | ----------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Indexed property size cap             | 28,000 characters | The per-page index of answers is capped. Over the cap, multi-value answers are first truncated to their first 5 entries; then whole forms are dropped from the index; and if it still will not fit, the |
| Pinned forms in the catalogue sidebar | 10 per user       | Opening an eleventh form drops the oldest.                                                                                                                                                              |

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## A few things that catch people out

* The Forms search panel is flag-only: Advanced edition does NOT restore it, unlike the nav item.

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## Related

[Reader sees the form but cannot type in itOne of: they lack page edit permission; they are anonymous (they additionally see "Sign in](https://help.gocapable.com/forms/reader-sees-the-form-but-cannot-type-in-it.html)

[Form on a published Capable Site cannot be filled inBy design. A published site renders both macros as read-only disabled controls with no Sav](https://help.gocapable.com/forms/form-on-a-published-capable-site-cannot-be-filled-in.html)

[Permissions and accessThe rest of this family.](https://help.gocapable.com/forms/permissions-and-access.html)

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_Found it? Good._