# Forms panel in Capable search

A "Forms" side panel inside Capable's own search UI (not Confluence's native search) titled "View forms and field values on this page", with a blue badge showing the form count.

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## Where you do it

| **Task**                                | **Where**                                                   |
| --------------------------------------- | ----------------------------------------------------------- |
| Insert the form container               | Confluence page editor, macro browser                       |
| Give the form a Form ID and a Form name | Form macro config panel ("Configure Form")                  |
| Place fields inside the form body       | Confluence page editor, inside the Form macro's body region |

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## Settings that affect this

| **Setting**                             | **Where**                                  | **What it does**                                                                                                                     |
| --------------------------------------- | ------------------------------------------ | ------------------------------------------------------------------------------------------------------------------------------------ |
| Capabilities → Forms (Visible / Hidden) | Capable global settings → Capabilities tab | Hides the Forms nav item and the Forms page byline item for everyone on the site.                                                    |
| Space Capability Settings → Forms (Auto | Space settings → Space Capability Settings | Per-space visibility of the Forms byline entry. Space Admin only - others see "You must be a Space Admin to change these settings.". |

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## Worth knowing

* The edition gate is inconsistent by placement: the config panel blocks you from CREATING an Advanced field on Standard, and a STANDALONE Advanced field hides both its control and its saved answer - but an Advanced-typed field already inside a Form container renders and stays fillable on Standard, because the form renderer never consults the gate.
* A URL field's placeholder cannot be set from the config panel, even though the stored value would be honoured - the panel simply does not offer the box for that type.
* The All forms list is not permission-filtered: every Form ID, form name and page count on the site is visible to any signed-in user who can open the Forms page. The pages and answers beneath it ARE permission-filtered.
* The indexed copy of a page's answers is capped at 28,000 characters, with a silent trim ladder: multi-value answers cut to 5 entries, then whole forms dropped, then the page recorded as carrying no forms. Answers on the page are never lost - only the index of them.
* Forms silently adds and removes Confluence global labels on customers' pages, as the app.
* In the standalone Forms app the byline item appears ONLY where a Space Admin has set Forms to "Always" - there is no auto branch, unlike every other standalone capability.

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## Limits that apply here

* Pinned forms in the catalogue sidebar

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## Related

[Responded by / Responded at stampAnother part of how this works.](https://help.gocapable.com/forms/responded-by-responded-at-stamp.html)

[Seeded showcase formAnother part of how this works.](https://help.gocapable.com/forms/seeded-showcase-form.html)

[How it worksThe rest.](https://help.gocapable.com/forms/how-it-works.html)

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_How it actually behaves._