Integration with Capable Search
Capable Search is more than a keyword bar. It’s a workflow-aware search engine built into Confluence, designed to help you find content based on its publishing status, approval state, and workflow metadata.
Find the right content, fast—with full visibility into your workflows
Whether you're a knowledge manager, team lead, or contributor, Capable Search helps you stay focused and organized.
📂 Filter by Publishing & Approval Metadata
Unlike standard Confluence search, Capable Search gives you powerful workflow-based filters.
🧰 Available Filters
From the search view, you can filter pages based on:
✅ Published — Has the page been published yet?
🟦 Status — Unpublished, Published, or Out of Sync
👤 Publisher — Who pushed the page live
👥 Approvers — Who reviewed and approved the content
⚙️ Method — Whether it was approved or published manually
🔁 Direction — Whether this page is publishing from or into the space you’re in
These filters help you quickly drill down to relevant pages—like seeing only outdated drafts, pages you approved, or content pending publish.
📊 Customize Your Table Columns
Want to see publishing and approval data in your search results? You can toggle visible columns in the search results table.
🧱 Available Columns
You can display the following columns:
📝 Overview — Draft state, outdated warnings, sync indicators
🟦 Status — Published, Unpublished, Out of Sync
👤 Approvers — Who approved (if applicable)
⚙️ Method — Approval or Manual
🧑💻 Publisher — Who published the page
⏱ Published At — Timestamp of last publish
These columns are especially helpful for:
Sorting by approval state or time
Tracking contributions by team member
Auditing content for compliance and freshness
🧠 Why This Matters
Capable Search is a key part of the publishing workflow—it gives you visibility, auditability, and actionability in one view.
✏️ Authors can find their content across states
✅ Approvers can monitor what's ready for review or live
📋 Managers can assess documentation status across a team or space
🔍 Viewers can trust that what they’re reading is up-to-date and approved
💼 Real Use Cases
🧾 “Show me all pages approved by Legal this month”
→ Filter: Approvers: Legal Reviewer + Published At: Last 30 days
🚧 “Find my pages that are out of sync and need republishing”
→ Filter: Created by: Me + Status: Out of Sync
🏁 “What has been published this week, and by whom?”
→ Filter: Published: Yes + Published At: Last 7 days
✅ Summary
Capable Search helps you:
Filter by publish state, approval history, method, and direction
Display only the info that matters using custom columns
Audit content by contributor, reviewer, or status
Track publishing health and activity across spaces
Whether you’re working on 5 pages or 5,000, Capable Search makes navigating your content lifecycle simple and clear.