Schedule Team Meetings and Rituals

Organizing recurring meetings and rituals with Confluence's calendar tool helps teams maintain consistency and visibility, promoting collaboration and culture. Benefits include a consistent schedule, linking meetings to relevant content, time zone-aware scheduling for global teams, and enhanced transparency.

Give your team rhythm and consistency by organising recurring meetings, check-ins, and rituals using the calendar tool in Confluence. You can easily create repeating meetings manually—ensuring your team is always aware of what’s happening and when.

From sprint planning to informal rituals, establish a reliable cadence that promotes collaboration and strengthens team culture.

Why Schedule Meetings in Confluence?

Team rituals are essential for maintaining alignment within great teams. However, when schedules are buried in personal calendars or scattered across various tools, it becomes challenging to stay in sync—especially for remote or cross-functional teams.

Capable’s calendar tool ensures these rituals remain visible and accessible. By planning meetings directly within Confluence, you incorporate your operating rhythm into your documentation and your team’s shared space.

Key Benefits

🗓 Create a Consistent Team Rhythm

Add essential meetings such as retrospectives, syncs, or 1:1s to your calendar by manually scheduling them on a repeating cadence. Setting up a month’s worth of meetings takes just a few clicks, with all the necessary context in place.

🔗 Connect Meetings to Content

Link events to Confluence pages, such as agendas, action items, or past notes. This makes it easy for your team to arrive prepared and follow through afterward.

🌐 Keep Global Teams in Sync

Time zone-aware scheduling ensures everyone knows when to join—eliminating confusion, conversions, and missed calls.

📣 Build Transparency into Your Culture

Integrate your meeting schedule into your team space or dashboard, making it easy to onboard new teammates and keep stakeholders informed.

🧘‍♀️ Support Formal & Informal Rituals

From structured weekly check-ins to casual demos or weekly wins, your calendar reinforces the moments that foster team connection.

Use It To Schedule:

• ✅ Sprint planning, reviews, and retrospectives

• 🧑‍🤝‍🧑 Team syncs, standups, and 1:1s

• 🎉 Weekly wins or show-and-tells

• 🧠 Brainstorming and feedback sessions

• 📚 Onboarding, mentorship, or knowledge sharing

How to Do It

1. Add each meeting manually to the calendar at your preferred frequency (e.g., weekly, biweekly).

2. Duplicate existing events with minor edits to save time and maintain consistency.

3. Link to agendas and notes so that context accompanies each meeting.

4. Colour-code or tag events to differentiate types of meetings (planning, syncs, cultural rituals).

5. Embed the calendar on a team or project homepage for enhanced visibility.